PropSteward is property management software built around one idea: every dollar spent on a building should be traceable back to the decision that caused it — and the building should remember what it already cost you.
Built by a property management company, for property management companies.
The interaction we are building for
Most software can tell an owner what they were charged. Very little can tell them why, without somebody digging through email. This chain is the product.
A line on the monthly statement.
The work order behind it — with the photos taken before anyone started.
The bids that came in, and what each contractor actually quoted.
The approval — the one the owner gave themselves.
The invoice and the after photos. Nothing left to ask about.
Why we started
Reporting changes shape month to month and is hard to follow. Owners learn about spending after it has already happened, which is exactly the wrong order. Trust erodes quietly, then all at once.
Institutional knowledge lives in people's heads and old email. So money gets spent on repairs that were still under warranty, and capital expenses that were always coming arrive as surprises.
Live today
This is what exists and runs — not a roadmap. Money still lives in your existing system while the ledger earns its trust.
Properties, buildings and units, with ownership entities, dated ownership stakes and management agreements.
What is installed, when it was installed, what it is still covered by — and what that coverage has saved.
The full lifecycle, with warranty flagging at the moment the work is raised rather than after the invoice.
Invite vendors, collect bids through a contractor portal, and award one. Bids stay blind to competitors.
Certificates of insurance per vendor, with expiry surfaced before the certificate lapses, not after.
An append-only history of what happened to a property, scoped so each audience sees only their part of it.
Private storage with short-lived signed access. No public buckets, no permanent URLs.
Tenancies, lease terms and the people on them, modelled properly rather than as free text.
Every row is scoped to an organisation and enforced in the database itself, with a test suite that exists to try to break it.
What comes next
Full-featured property management is a multi-year build, and pretending otherwise is how these projects fail. Every stage below is a place it would be reasonable to stop.
Auth and roles, portfolio, timeline, assets and warranties, work orders, contractors, documents.
Double-entry ledger, per-owner sub-ledgers, owner statements, P&L, Schedule E, trust accounting and three-way reconciliation. Records and reconciles only — no money moves.
Owner login, portfolio dashboard, drill-through reporting and bid approval with spending thresholds.
Tenant rent and autopay, vendor payments, owner draws.
Applications, screening, e-signature, renewals, listing syndication.
We are onboarding a small number of property management companies while the financial core is built. If that is you, get in touch and we will show you the real thing.